Wednesday, February 06, 2019

Deleting Tables in Word While Track Changes Is On

Track Changes is a useful feature in Word, but it can have some unintended results. One of them is finding blank pages in your document that apparently can't be deleted.

Consider the following scenario.

You have a document with a table or tables at the end of your document. You have Track Changes on. You select the tables and delete them. While doing more revisions, you turn Track Changes off. Later, you print your document and find that you have three blank pages at the end. All appears well in Normal view but Print Layout shows three blank pages, and no matter what you do you can't delete them.

What happened is that Word didn't actually delete the tables — it deleted the text, but left the tables in the document with the deletion marked as a change. You can't see the deleted tables because you have Track Changes off. The only way to get rid of the tables is to turn Track Changes on and accept the change.

You shouldn't see blank pages (or sometimes blank spots) in a document where a table has been deleted.

To avoid this problem, cut the table rather than deleting it. Cutting a table (Home > Cut, or CTRL+X) opens a confirmation dialog box that tells you that the change won't be marked as a revision.

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